How to Set Up Out of Office / Automatic Replies in Outlook

You can set up your Out of Office automatic replies using either the Outlook desktop client (Classic or New versions) or the Outlook web app from any computer.

Setting Up Out of Office in Outlook (Classic Version)

1. Open Outlook and click on File (In the top left).

2. Select Automatic Replies (Out of Office).

3. Check Send automatic replies, and if needed, select Only send during this time range, then set the time period.

4. Enter your Out of Office message in both:

   • Inside My Organization

   • Outside My Organization (if you want external contacts to receive a reply)

5. Click OK to save your settings.

6. 

Setting Up Out of Office in Outlook (New Version)

1. Open Outlook and click on Settings (gear icon in the top right corner).

2. Select Accounts > Automatic Replies.

3. Toggle on Turn on automatic replies.

4. If needed, enable Send replies only during a time period and set your start and end times.

5. Enter your Out of Office message for both:

   • Send Replies only to contacts

   • Outside My Organization (if you want external contacts to receive a reply)

6. Click Save.

7. 

Setting Up Out of Office Online (Outlook Web App)

1. Go to Outlook Web App.

2. Log in with your work email and password.

3. Click the Settings gear in the top right, then select View all Outlook settings.

4. Navigate to Account > Automatic Replies.

5. Toggle Turn on automatic replies and select a time range if needed.

6. Type your Out of Office message for both:

   • Inside My Organization

   • Outside My Organization (if you want external contacts to receive a reply)

7. Click Save.

8. 

MESSAGE SCRIPT:
Below are the appropriate templates to be used when you are unavailable via phone or email:

I am currently out of the office with limited access to email and voicemail. I will be back in the office on (insert date). Please contact (Name) at (Phone #) or (email address) for immediate assistance.